AI, but it genuinely knows your company
What we can put inside Google Workspace — grouped by area.
Company memory
AI, but it genuinely knows your company
Your services, prices, cases, tone of voice. So the answers sound like you, not like an encyclopedia of generic phrases.
Your business, but you see everything in one place
Clients, agreements, documents, conversation history — collected and reachable instead of scattered across people's heads and chats.
Reports, but without your Friday evening
The weekly summary — money, sales, project statuses — arrives on its own. You read for five minutes instead of assembling for two hours.
Decisions, but based on numbers, not gut feel
When you have to decide — raise prices, push a deal, cut something — you have the whole picture in front of you, not «it's somewhere in a spreadsheet».
Delegation, but without losing context
A new person doesn't need three months to get up to speed: client and project history is available, and «how do we do things here» has an answer.
Your CRM, but it fills itself in
Contacts, post-call notes, statuses — updated from your emails and meetings. You sell instead of bookkeeping your sales.
Analytics, but in plain language
Instead of a dashboard with forty charts — an answer to «what worked this month and what to do next».
Statuses, but without status meetings
The project summary assembles itself from tasks and correspondence. Meetings stay for decisions, not for retelling what's done.
Client onboarding, but on a checklist that runs itself
Access, the welcome email, first steps — they happen to a script. The client feels order from day one.
Documents, but they can be found
You ask «where's the May invoice for project X» and get an answer with a link, not half an hour of digging through folders.
Invoices and acts, but in a minute
An invoice in your template is prepared from project data — no manual retyping of details and amounts.
Handing over a project, but without «it's all in Denys's head»
When someone is on holiday or leaves, the project context stays in the company: history, agreements, current state.
Onboarding a newcomer, but without forty identical questions
The new hire asks «how do I book time off» or «where's the deck template» and gets an answer immediately instead of waiting for you.
Internal rules, but findable
Policies and instructions stop being a dead document on a drive: you can just ask them a question in chat.
Team surveys, but with conclusions
People's answers are grouped into clear themes and concrete proposals — not into a spreadsheet nobody analyses.
Invoices, but issued on time
When a milestone closes, the invoice is prepared and sent without the bookkeeper chasing the manager.
Receivables, but under control
You see who owes what and for how long — and polite reminders write themselves, aware of the client's history.
Paperwork, but collected before the deadline
Acts, invoices and counterparty documents gather in one place across the month instead of in a last-day panic.
The knowledge base, but alive
Answers to new client questions gradually become part of it — it grows out of real conversations instead of being written «some day».
The work archive, but everything is findable
«Where's that reference from autumn» stops being a quest: materials, versions and decisions can be found by asking.
Searching past matters, but in seconds instead of hours
«Have we had a similar case» and «what did we advise then» — an answer with links to the documents, not archaeology in the archive.
Routine documents, but from your templates in minutes
Contracts, applications and requests are prepared from your own templates and the client's data. The lawyer reviews instead of retyping.
Time tracking, but it keeps itself
Time on matters is captured from the calendar and correspondence — billing stops being a reconstruction of the month from memory.
Scopes and estimates, but with memory of similar projects
When you price a new proposal, you can see how long similar work actually took last time.
Retrospectives, but useful
After a project it's assembled for you: what went wrong, what the client praised, what to change. The lessons survive to next time.
Donor reporting, but from material already collected
Activities, numbers and stories for the period assemble into a draft — the team edits instead of reconstructing a quarter from memory.
Orders by email, but they turn into rows in the system
An order email becomes a structured request — no manual retyping of line items and no typos in SKUs.
A website the team updates just by writing in Slack
Gearheart →Want to put these — or something like them — to work?
Give us your website and we'll show what of this fits your company.
15 minutes with the founderOn the call we look at how you work and name 2–3 places where AI pays off this month. No slide decks — you leave with a list either way.